DALEWOOD SENIOR MEN’S GOLF GROUP
BYLAWS
Revised September 2022
The name of the organization shall be the Dalewood Senior Men’s Golf Group (the Group).
OBJECTIVES
To provide senior male golf members of Dalewood Golf Club (the Club) with opportunities for recreation and fellowship.
MEMBERSHIP
Membership is open to all male golf members of the Club who are Fifty years of age or older.
GOVERNANCE
The Group will be governed by these By-laws, and by the accompanying..
Rules and Regulations
The responsibility for the day-to-day business of the Group shall rest with the Executive, which shall be elected each year at the Annual General Meeting (the AGM).
The Executive shall consist of: President, Secretary-Treasurer, Tournament Chairman, Closest-to-the-Pin Sommelier, Scheduler, Scoring and Website Convenor and one Member-at-Large
In the event that a member of the Executive shall be unable or unwilling to complete his term, the Executive may appoint a member to serve for the duration of that term. At least 15 days prior to the date of the AGM the Executive shall post a Notice of Meeting, and an Agenda on the Senior’s Notice Board and/or by electronic mail and shall establish a Nominating Committee to select nominees for the membership of the Executive for the coming year. The Nominating Committee shall consist of the President, and two non-executive members. These non-executive members shall not be eligible for nomination.
The Nomination Committee shall post the list of nominees on the Seniors’ Notice Board and/or by electronic mail at least seven days prior of the date of the AGM and will present the list to the members at the AGM. At that time nominations from the floor, duly proposed and seconded will be accepted. In the event of there being more than seven candidates for membership of the Executive a secret ballot of all attending members shall be held, supervised by the two non-executive members of the Nominating Committee.
- A Special General Meeting (SGM) may be called by the Executive at any time on giving at least fifteen days notice to the membership.
A SGM may also be called by any twenty members presenting a formal signed request to the Executive. Along with the Notice of Meeting, the Agenda for the SGM shall be posted on the Seniors’ Notice Board and/or by electronic mail, and only the item or items included on the Agenda may be discussed at the meeting.
At any AGM or SGM the President or, in his absence, an Executive Member selected by the President shall act as Chairman. A quorum made up of at least half of the registered members of the Group, must be present for the meeting to be constituted.
In the absence of a quorum the Chairman shall adjourn the meeting, and the Executive shall subsequently set a date for the meeting to reconvene.
FINANCES
There shall be a bank account established at a Canadian Chartered Bank either in the towns of Cobourg or Port Hope, Ontario, in the name of Dalewood Senior Men’s Golf Group. Cheques shall be issued for appropriate expenditures of the league to be signed by either the President or Secretary-Treasurer.
All members to the Dalewood Senior Men’s Golf Group are required to pay an amount determined by the Executive prior to the beginning of the season each year and the members shall be notified of such amount.
At an appropriate time, a list of members shall be completed, and the list provided to the Dalewood Golf Club management for the deduction of set fees from the accounts of each member and a cheque issued totalling the fee from all participants to the Group and deposited into the Group’s bank account.
At the AGM the Secretary-Treasurer shall report to the Group the financial status of the league and the report shall be voted upon by the members present.
During the golf season situations may arise whereby expenditures will be required that are related to such matters as an example, celebration of life to a deceased member of the Group, or other circumstances. The President shall have the authority to determine such expenditure.
SCHEDULING AND PLAYER RESPONSIBILITIES
The Dalewood Senior Men’s Group have blocked morning tee times on Monday, Wednesday, and Friday. This arrangement is agreeable to the Dalewood Golf Club, but can be overridden by holidays, tournaments, and course maintenance. Normally, tee times begin at 8am, with groups leaving every 10 minutes.
The League Scheduler will arrange for groups each week – Monday and Wednesday by random draw and Fridays with set foursomes and random groups. The Scheduler will send all members of the group an email weekly, requesting their playing preferences for the following week, and based on responses received, will schedule groups through the Pro Shop and send a copy of the tee sheet to each member.
Each senior player has an easy job – respond once a week to the Scheduler’s email stating your playing day preferences for the coming week…we take it from there. Each player will then get a copy of the tee sheet for the week and can also check their reservations in Chronogolf. If an individual needs to change or cancel a reservation, they must do that directly with the Pro Shop.
There are several men’s tournaments each year – those will be coordinated by the Tournaments Chairman in collaboration with the Scheduler. Senior Players will need to confirm their interest in participating to the Tournaments Chairman as these tournaments get scheduled.
On playing days without a specific tournament there will be normally a “Two Dollar Game.” Players can choose to join that game by paying the $2.00 at the Pro Shop and checking off their name on the Player Sheet provided.
Player’s participation in all tournaments and $2.00 games is dependent on the player maintaining an up-to-date handicap with GOLF CANADA. It is the Player’s responsibility to enter their scores on a Hole-by-Hole basis into Golf Canada in a timely fashion after each round. The Scoring and Website Convenor will periodically review player handicap information to ensure fairness for all players.
CHANGES AND AMENDMENTS TO THE BY-LAWS
Details of any proposed changes or amendments to the By-laws shall be included in the posted Agenda.
Changes and amendments to the By-laws must be proposed and seconded at a General Meeting and must be approved by at least two-thirds of the members present to pass.
Other motions require only a simple majority of members present to pass.
ANNUAL CLOSING DAY COMPETITION AND ANNUAL GENERAL MEETING
The Annual Closing Day Tournament shall be held on a date in late September or early October and followed by a dinner and the AGM.
The date of only the Tournament may be changed by the Executive in the event of inclement weather.
CONDUCT
- In the spirit of “Good Fellowship and Good Golf” members are expected to observe the Rules of Golf, local rules, and proper golf etiquette on the course and to behave with common courtesy to members, guests, and club staff, on and off the course.
In the event (that) any person has a serious complaint concerning the conduct of a member of the Group he should put full details of the complaint in a letter addressed to the Secretary-Treasurer.
On receipt of such letter the Executive will appoint a Disciplinary Committee composed of three of the more senior non-executive members to conduct an investigation into the alleged incident to report back to the Executive on the validity of the complaint and to make recommendations as to what penalties, if any, should be applied.
Penalties may range from a verbal warning to temporary or permanent suspension from the Group.
RULES AND REGULATIONS
The appended Rules and Regulations are intended to govern the administration and day-to-day operations of the Group. They do not form part of the By-laws.
Any changes to the Rules and Regulations made by the Executive shall be presented to the AGM in a general motion asking for the members’ approval at the Executive’s conduct of the affairs of the Group.
Motions for changes or amendments, duly proposed and seconded, may also be put to the membership at the AGM.